On the day

On the day everything starts from the home page. No matter which role you are performing for the event, the home page is where you find all the information.

The home page shows the date, and the event and location you have selected in the top menu. You can:

• press Print to print the registration information for the day
• choose a different date using the date box at the top right.

On the home page there is a second tab, Competitors, which shows the list of competitors performing and whether they have registered. This is a good place for registration to search for the competitors using the search box and register them all at once.

Viewing Progress

On the myStage home page, when the competition is on, there is a progress bar against each section that is scheduled on for that day.

The bar shows how many competitors have finished performing, out of the total in the section. Competitors who have withdrawn are not counted.

For example, in the screenshot below the home page shows the time each section is scheduled, the name of the section and its progress.

The stage manager updates the statuses and the progress bar changes to match. The page refreshes by itself, so you don't need to reload it.

Once all the competitors in a section are finished, the progress bar turns green and shows Complete.

Live progress on the event page

When a competitor is marked as Competing, their number is also shown in the Live Progress panel on the event page and schedule, for anyone signed in to myStage. It shows a card for each location with the number On Stage, and the number Last on Stage if a competitor there was marked Awaiting Results in the last 10 minutes.

Note

The Live Progress panel only shows on the event page once the schedule has been released. It updates about every 30 seconds.

Numbers can also be shown on screens around the venue. See Displays.

View a Section

When you click on a section you are shown all the details for the section, as well as each of the entries.

From here you can see the status of each entry in the section, as well as updating details. The buttons at the top of the section are:

Button	What it does
Timing	Opens the timing screen for the section
Results	Opens the results for the section (only shown if you can view results, or once results have been released)
Toggle Info	Shows or hides the section details
Previous Section / Next Section	Moves to the section before or after this one

Competition admins will also see Edit and Admin Options.

Tip

On a phone, these buttons are in the Options menu at the top right of the section.

Each entry also has an Options menu. Depending on your role and the entry's status, this includes:

• Withdraw
• Did not attend
• View/Edit – open the entry's registration details
• View History – see every change made to the entry
• Set number of competitors
• Move Section and Move after competitor
• Edit Status – set the status directly, for example to correct a mistake
• Edit Number – change the competitor number

Registration

Registration of a competitor can be done in two ways: via a section, or by selecting a competitor and registering them for all the sections they have entered. For these instructions we will use registration by section.

On the day, as you log in, the system will display the sections for that day.

Click on one of those sections. You should see the competitor number, names of competitors, age, club, coach, extras, status and options.

Note

The columns on the section view can be configured based on the role of a user. For example, if there is a requirement for an adjudicator to not see competitor names, then names can be removed from the adjudicator's view. If you are missing a column speak to your competition admin.

Registering a competitor

When a competitor arrives at the registration desk:

1. Find the competitor in the section and press Register.
2. If the section has registration information to check (for example music or a lighting sheet), the registration screen opens with Register already ticked. Check the details, then press Save.
3. If there is nothing to check, the competitor is registered straight away.

The status changes from Entered to Registered. Everyone who is logged on to myStage sees the change, and can follow the progress of the section and the competition.

Tip

If the competitor has other sections today that they haven't registered for, the registration screen shows Other entries today. Press Click here to register them now to register them for all of those sections at once.

Pre-registration

Pre-registration can be used if information needs to be collected before the day of the competition, for example lighting sheets or music.

While pre-registration is open, a Pre-Register button is shown next to entries with the status Entered. Pressing it changes the status to Pre-Registered. On the day, a pre-registered competitor still needs to be registered with the Register button.

Note

The Register and Pre-Register buttons only appear in the days set by your competition admin.

Going straight to Stage-Ready

Some competitions don't use a registration desk. If your competition admin has turned on Allow registration skip, a Stage-Ready button is shown next to entries that are Entered, Pre-Registered or Delayed/Running Late. Pressing it moves the competitor straight to Stage-Ready without registering them.

This lets the stage manager, timers and results team run the section without registration.

Question

Can't see the next status button? This is set up on your role. For example, registration can't make a competitor Stage-Ready. Speak to your competition admin if you think you are missing a status button.

Stage Management

As a stage manager you keep track of each competitor and update their performance status. By doing this, everyone else who is logged on to myStage can follow the progress of the competition.

The button next to each entry shows the next status to move to:

1. When a competitor is at the side of the stage, ready to perform, press Stage-Ready.
2. When the competitor goes on stage, press Competing. Their number is shown on any competitor number displays at the venue.
3. When the performance is finished, press Awaiting Results.
4. Once results have been entered, the status changes to Complete by itself.

Tip

If your competition admin has turned on Status is clickable, you can also click the status label itself to move to the next status.

If you press the wrong button, use Options > Edit Status to set the correct status.

Results and Adjudication

Once the competitors have finished performing, the status shows Awaiting Results and the results can be entered. Results can be entered as soon as a competitor has been registered.

Results may be entered by registration, the timers or the office team, depending on who has access. To enter the results of a section:

1. Press the Results button at the top right of the section view.
2. On the results screen press Edit.
3. Enter the scores and notes if required. The system works out the placings (1st, 2nd, 3rd etc.).
4. Press Save at the top of the screen.

Once saved, all statuses are updated to Complete as well.

Copying for Facebook

To save time when sharing results, the Copy for Facebook button on the results screen copies the results to the clipboard in a format you can paste into social media.

Note

Pressing Copy for Facebook only copies the results. Go to your Facebook page and paste them into a new post.

Your competition admin chooses how competitor names are shown in the copied results, under Admin > System Configuration > Results > Copy to Clipboard:

Name format	Example
Initial Surname	J Smith
Full name	John Smith
Firstname Initial	John S.

They can also choose to add the coach name and the club/school name.

Results Report

You can print out the results of a section from the results page:

1. While viewing a section, press Results.
2. Press Print Results.

A PDF of the results will be available for download.

Timing

Timers are able to record the timing for each performance on the timing screen. Each section has a Timing button which shows you the times recorded for each entry.

Press Adjudicator Time Check Sheet to print a sheet for the adjudicator to check times against.

Clicking Edit will take you to the screen to fill out the times. The official time is mandatory, while the additional timers depend on each competition. Some will record each timer only if there is a discrepancy.

Note

Timing will save in the background each minute to prevent information loss, as you could be on the screen for a while depending on the size of the section.

Timing and Results

There is also the ability for the timers to record the results. If this is enabled by the competition admin, you will see the timing boxes on the results screen.

Lighting

If competitors supply a lighting sheet, lighting and sound technicians can view it from the section:

1. Open the section.
2. In the entry's row, click Lighting Sheet.
3. The lighting sheet shows the competitor, section and each cue. Press Print to print it, or Back to return to the section.

If your role allows it, you can record the cue number used in your lighting desk:

1. On the lighting sheet, press Edit Cue next to Cue ID.
2. Enter the System Cue ID.
3. Press Save changes.

Note

The Lighting Sheet column only shows if your role has been given access to it. Speak to your competition admin if you can't see it.