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Event Scheduling

scheduling

Once entries are closed, you can start scheduling. First, set up time limits for your competition.

Create time limits for your competition

Time limits define the minimum and maximum performance time for a competitor. The scheduling duration is how long to allow for each competitor when scheduling the section, giving you an estimate of how long a section will run for.

  1. Go to the Administration pages in myStage and click Codesets. scheduling

  2. Open the Time Limits tab and create your time limits. Enter the Minimum Duration and Maximum Duration (the rule times), and the Scheduling Duration, all in seconds. The time limits list shows the Min, Max and Scheduling time for each time limit. Time limits list

  3. Map the time limits to items, age groups etc. Same as always, start broad, add more narrow restrictions where required. scheduling

scheduling

Apply time limits

Time limits are applied to sections when they are created. If you change your time limits or mapping afterwards:

  1. Go to Events and open the event.
  2. Click Actions, then Update Time Limits.

You can also set the time limit on each section by editing it.

Edit schedule

  1. Go to Events and open the event.
  2. Click Schedule, then Edit Schedule.

Edit schedule

The Unscheduled column on the left lists sections with no date or location. The Scheduled column lists sections by date and location. Drag sections between them, and set the start time for each section. The Est. Duration shows how long each section is expected to take, based on the number of entries and the scheduling duration. Use the filter icon next to each heading to filter by discipline, age, age group, division, performance type, item or location.

When you are done, click Save.

Note

Your event needs at least one location to use the schedule. If you see No Locations set, edit your event mapping to add a location.

Competitor order

Tick Randomise Competitor Order when you have finished scheduling, then click Save. Otherwise the performance order will be the order entries were received.

Release schedule

Once you are happy with the schedule:

  1. Go to Events and open the event.
  2. Click Schedule, then Release Schedule.

The schedule is now available to the public. Releasing the schedule does not email competitors, so let them know it is available. Depending on your configuration, the competitor order may be released at the same time. Otherwise, use Schedule then Release Order to release it separately.

To hide the schedule again, click Schedule, then Make Schedule Private.

Moving competitor between sections

Sometimes you may need to move a competitor between sections.

To move an individual entry to another section, click Options on the entry. Then click Move Section.

move 1

Choose the New Section, and whether to tick Delete original instead of marking withdrawn. If you don't tick the box, the original will be marked as withdrawn with a note. Click Save changes.

move 2

You will then see the competitor listed in the new section. They will be allocated a new competitor number.

move 3

Note

You can only move an individual competitor to a section in the same event. If you can't find the section you are looking for, check it has an event set. Move Section isn't available once an entry has progressed past a certain status.

Bulk Moves

The bulk move is similar to an individual move, but you can move many entries, or a whole section, at once. The entries are removed from the original section, rather than being marked withdrawn as above.

To perform a bulk move, click Admin Options on the section and then choose Bulk Move.

No bulk move?

Can't see the bulk move button? Speak to your competition administrator to get permission.

move 1

  1. Choose the Move to event:, then the Move to section:. All sections in the event are listed, including sections with no entries yet.
  2. Optionally tick:
    • Copy (instead of moving): - adds the entries to the new section and keeps them in this one.
    • Keep Status (unticked status will be "Entered"): - keeps each entry's current status. If unticked, moved entries are set to Entered.
  3. Tick the competitors you wish to move. Tick the box in the heading to select them all.
  4. Click Save.

move 2

Splitting Sections

If a section is too long and you would like to split it into different parts such as 10 years Calisthenics Novice Solo - Part1 and so forth, you can do this by following the process:

Create a new Section from the myStage top menu, click on Section then New if does not already exist. Sections can also be created for an event from Events, Actions, Create Sections; sections created this way keep the performance type from their item.

  ![New Section](images/section_split_new.png)

Give your new section a clear name such 10 years Calisthenics Novice Solo – Part2. Make sure to include the date, time, location and the Event attached to this section as highlighted in the screenshot below. Press Save once the details have been entered.
New Section

Now you that have created the new section, you can move selected competitors to the new section. Go to the section where you want to move competitors from. Alongside the competitor you want to move, on the right side of the section screen, under options, click ‘Move Section’.

Select the new section the competitor needs to be moved into, tick Delete original instead of marking withdrawn so it deletes the record from the current section as it is getting moved to the new section, then press Save changes
New Section

If you have more than one competitor to move, use Bulk Move under Admin Options at the top of the section screen.
New Section

Select the new section the competitors need to be moved into, and tick each competitor to be moved. To move all of them, tick the check box in the heading to select all. Press Save to complete the change.
New Section